FREEDOM OF INFORMATION REQUEST TEMPLATE (FOI Act 2000)
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Use for PUBLIC AUTHORITIES only (universities, councils, NHS bodies,
regulators). Private employers are not subject to FOI — use a SAR
against them instead (see the SAR template).

[Your name]
[Address] · [Email]
[Date]

To: [FOI team / corporate services, name of public authority]

Dear Sir or Madam,

RE: FREEDOM OF INFORMATION ACT 2000 — REQUEST FOR INFORMATION

1. Under the Freedom of Information Act 2000, I request the following
   recorded information held by [authority name]:

   a) [Describe precisely, with date ranges — e.g. "all versions of the
      Grievance Procedure in force between January 2024 and June 2025"]
   b) [e.g. "the number of formal grievances received in 2024, broken
      down by department and outcome"]
   c) [e.g. "minutes of the [committee] meeting of [date] concerning
      [topic]"]

2. SCOPE NOTES
   - If any part of this request is too broad to answer within the
     cost limit (s.12 FOIA), please process the remainder and advise
     how I could refine it, rather than refusing the whole request.
   - I do not seek personal data about any individual [or: personal
     data about myself is requested separately by SAR].

3. Please confirm receipt. I note the response is due within 20 working
   days (s.10 FOIA). Please provide the information in electronic form
   to this email address.

4. If you intend to apply any exemption, please specify the exemption,
   the public interest test reasoning where applicable, and my right to
   an internal review and to complain to the ICO.

Yours faithfully,
[Your name]

LOG IT: note the date sent, the 20-working-day deadline, and chase on
day 21 citing s.10. Internal review first, then ICO complaint.
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Template from YourWorkRights.uk — general guidance, not legal advice.