SUBJECT ACCESS REQUEST TEMPLATE (UK GDPR Art. 15)
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[Your name]
[Address] · [Email] · [Phone]
[Date]

To: [Data Protection Officer / HR, organisation name]
Sent by email [and recorded delivery]

Dear Sir or Madam,

RE: SUBJECT ACCESS REQUEST — ARTICLE 15 UK GDPR

1. I make a subject access request under Article 15 UK GDPR and s.45
   Data Protection Act 2018. I was employed by you as [role] from
   [date] to [date] [if a leaver].

2. SCOPE — please provide copies of all personal data concerning me,
   including but not limited to:
   a) My complete HR/personnel file, including absence, appraisal and
      performance records;
   b) Emails and instant messages (Teams/Slack) sent or received by
      [names/departments] between [date] and [date] that concern me;
   c) Notes and minutes of all meetings concerning me, including
      [grievance/disciplinary/capability] meetings;
   d) The investigation file concerning [describe, with dates];
   e) [Any system records — e.g. building access logs, IT tickets.]

3. Please also provide the Article 15(1) information: purposes of
   processing, categories of data, recipients, retention periods and
   the source of the data.

4. IDENTITY: I enclose [passport/driving licence copy / payslip] so
   that the response period can begin from today's date.

5. I note the response is due within one calendar month of receipt
   (Article 12(3)). Please confirm receipt and the due date by return.

Yours faithfully,
[Your name]

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Template from YourWorkRights.uk — free, independent guidance.
This template is general guidance, not legal advice. Adapt it to
your facts. For advice on your case: ACAS 0300 123 1100.
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